Total Recall supports tracking records from initial creation to final disposition, supporting a perpetual history of all activity. The Inventory process supports records retention tracking and automatic disposition date calculation based on defined record types. Users can quickly search and request records regardless of the records location.
Record administrators can review and approve requests for new inventory creation, request for records check-in/check-out and records transfers. Automated email notifications help to ensure proper notification and response time. Administrators can also request records to be sent offsite and administrate the onsite records room locations.
Total Recall supports the ability for users to quickly transfer records to new locations/authorized contacts. Barcodes for cartons and files can be printed directly from the application. Barcode scanner functionality supports scanning records out to employees, scanning records to a new location or scanning records that are going offsite.
Total Recall offers practical information governance features such as index field enforcement and admin approval for inventory creation. Robust audit/legal holds management includes single record holds and record series holds. The software offers advanced retention schedule functionality supporting multiple date calculations (e.g., to date, event date).